Florence Festival of Books

Where book lovers go.

Exhibitors

Application

You must be an author or a publisher with published books to have a table. We don’t accept other types of exhibitors/vendors at this event. Thank you for your understanding.

The Festival Review Committee will begin looking at exhibitor applications the second week of July.

THE EXHIBITOR SIGN UP LIST for 2023 IS CLOSED.

If you wish to be placed on The Wait List, please contact FACE FFoB Message line at 541-991-8811. You may fill out the application, but we recommend calling first to be added to the list.

Wait List Application

General Information

  • Date: The event will take place on Saturday, September 23, 2023.
  • Location: Florence Events Center, 715 Quince St., Florence, OR.
  • Load in will be available Friday afternoon.
  • More information to come.
  • If you can’t wait, contact us at (541) 991-8811 or FaceFestivalOfBooks(AT)gmail(DOT)com
    We will get back to you within three business days.

Booth Pricing & SWAG Bag Stuffers

  • $60 / one exhibitor @ an 6’ table
  • $75 / one exhibitor @ an 8’ table
  • $90 two exhibitors @ an 8’ table
  • $100 / three exhibitors @ an 8’ table
  • Optional: + $10 to add the SWAG Bag Stuffer option (see below).

This year we are handing out SWAG bags at the door.
For an additional $10, you can provide items to be pre-stuffed into the bag. Additional information will be provided in your acceptance letter. All promotional material must be received by September 1, 2023.

If you want to add the SWAG Bag. Please let us know, so we can add the option to your bill. Thank you. (541) 991-8811 or FaceFestivalOfBooks(AT)gmail(DOT)com

What can you provide?
Paper items 8.5×11 or smaller, postcards, bookmarks, pens, letter openers, etc.

SWAG stands for “stuff we all get.”

Mailing Address

FACE Florence Festival of Books
℅ Florence Events Center
715 Quince Street
Florence, OR 97439

Note: The Florence Events Center (FEC) is the venue. All questions should be sent for the Florence Festival of Books. Thank you.
(541) 991-8811 or FaceFestivalOfBooks(AT)gmail(DOT)com

Media Materials

2023 Promo Graphics, Marketing Copy, and Ideas. Let’s get sharing! 😀

FAQs for Vendor/Exhibitors

  • Is the Florence Festival of Books (FFOB) a book fair for authors only?
    No, it’s for authors and publishers. Note: If you are a publisher and plan on having multiple authors, please see the rates for multiple exhibitors. If you intend on having more than three authors present, you will need to purchase an additional table.
  • How do I sign up to participate?
    Generally applications open during the first two weeks of July. Click the link at the top of the page to apply.
  • Are eBooks allowed?
    Yes, but you need to have some type of physical postcard or business card at your booth.
  • Where and when will the FFOB take place?
    At the Florence Events Center (FEC) during the last half of September each year. See the “Attend the Event” tab for a tentative schedule.
  • How much will it cost me?
    See the “Booth Pricing” above.
  • What percentage of sales do I get to keep?
    Each participant keeps 100% of their sales.
  • Will electricity be available?
    Only some tables will have electricity. If you want it, check ‘yes’ on application.
  • How do I handle credit card sales?
    Sorry, we do not provide credit card handling. Please look into using something like Square, Toast, or Lightspeed Point of Service to handle your own credit card needs. Thank you. Note: These are suggestions, we do not have affiliations with these companies.
  • Will I be able to bring my own promo materials?
    Yes, as long as they fit into your allotted space. Bookmarks, flyers, posters, and banners are typical. Visuals on a laptop are okay, but anything with sound is not allowed because of intruding on neighboring tables.
  • May I bring food and drink?
    Each participant may bring their lunch, snacks, and beverages. We have a lobby with tables and volunteers to man your table while you eat. Sticky fingers and spilled drinks are not good around books. And participants are not allowed to pass out food to attendees. We don’t want attendees with sticky fingers handling books either. Participants may buy drinks, snacks, and lunch items (including vegetarian) in the lobby throughout the day. Attendees are not allowed in book display area with food and drink.
  • Do I have to stay at my table the entire time?
    Tables are not to be left untended. The FFOB will have volunteers in blue T-shirts or blue aprons with the FFOB logo who will sit at and handle sales at your table, so that you can take a short break or a lunch break as needed.
  • Do I have to stay until 4 p.m.?
    Yes, the FFOB lasts until 4 p.m. So, plan to stay until then; do not pack up early. This makes it appear as if the event was not successful.
  • Do I need to publicize the event?
    Yes. Everyone participating should publicize the event. FFoB does it’s part, but the more each exhibitor promotes, the more successful everyone involved will be. Check out this list of ideas to help: Increasing Traffic at Author Events by Robin Woods.
  • Do I get to sit where I want?
    No, tables are assigned. If you want your table placed next to participants at a different table, indicate that on your application.
  • Who will be the Keynote Speaker?
    See the “Attend the Event” Tab for current information.
  •  Who will be the Saturday morning discussion panelists this year?
    See the “Attend the Event” Tab for current information.
  • Is there a deadline or table limit?
    Yes, the deadline is September 1, or when we reach our table limit of 50.
  • Whom do I contact for more information?
    Contact us at (541) 991-8811 or FaceFestivalOfBooks(AT)gmail(DOT)com

This event is brought to you by FACE: Florence Arts, Culture, & Entertainment